Some of the services IPM provides for your Association

FINANCIAL SERVICES
Monthly Financial Services
› Assist the Board of Directors in preparation of a fiscal year operating budget
› Collect assessments and other fees
› Collect special assessments
› Deposit all income in association accounts
› Maintain separate bank accounts in the association name
› Provide payment coupon books at no cost to the members for payment of assessments
› Direct Draft payment option at no cost to the members for payment of assessments
› Provide follow-up contact to delinquent payees
› Assist legal counsel with delinquent collections; provide necessary documentation
› Pay authorized association bills
› Provide copies of paid association invoices upon request
› Transfer funds to/or from reserve account 
Monthly Financial Statements
› Prepare current fund balance sheet
› Prepare monthly fund income and expense statement
› Prepare cumulative fund income and expense statement
› Prepare comparative actual to budget statement
› Prepare detailed trial balance
› Prepare monthly bank reconciliation
› Prepare monthly member balances report
Reserve Items
› Follow board-adopted long range reserve plan
› Solicit proposals for reserve plan
› Review reserve investment policy
Insurance Items
› Review insurance coverage
› Review bond coverage
› Solicit bids for insurance coverage
Accounting Services
› Arrange for preparation of tax returns (by CPA)
› Coordinate CPA review/audit
› Monitor investments

ADMINISTRATIVE SERVICES
Monthly Administrative Items
› Attend regular board meetings
› Prepare written management report for board meetings
› Prepare board meeting agenda
› Handle member telephone and written correspondence and requests
› Prepare and mail deed restriction violation notices
› Administer requests for property modifications and alterations

Other Administrative Items
› Prepare and distribute meeting notices to members
› Plan and prepare annual business meeting
› Distribute annual meeting minutes
› Maintain member roster
› Maintain renter, lessor, and resale list
› Work and meet with association attorney for routing matters
› Provide training and education for new board members
› Provide training and education in establishing Community Policies and Rules
› Provide new property owners with welcome information*
› Prepare status letters and resale certificates*
› Maintain association financial files
› Maintain board and committee files
› Process and administer insurance claims*

MAINTENANCE SERVICES
› Obtain bids and execute recurring maintenance contracts
› Monitor performance of recurring maintenance contracts
› Administer non-recurring contracts*
› Review common area buildings and other property
› Report policy violations to the board
› Process routine and emergency work orders
› Maintain 24-hour answering service for emergencies
› Review and update association property inventory
*an additional charge above monthly management fee